When you send an e-mail message in Microsoft Outlook, the message may remain in your Outbox folder as shown in the following figure.If emails that are older than 1 year dont show up in Outlook, check your. Original KB number: 2797572. Outlook 2019, Outlook 2016, Outlook 2013, Microsoft Outlook 2010, Microsoft Office Outlook 2007, Microsoft Office Outlook 2003, Outlook for Office 365 In this article.
See Outbox In Outlook 2016 How To Turn OffFor example, to archive Outlook calendar, select the Calendar folder:This article provides instruction on how to turn off Focused Inbox in Outlook 2016, Outlook on. In Outlook 2010 and Outlook 2013, click File > Cleanup Tool > Archive In the Archive dialog box, select the Archive this folder and all subfolders option, and then select a folder to archive. You will learn how to configure each folder with its own auto archive settings or apply the same settings to all folders, how to archive in Outlook manually, and how to create archive folder if it doesn't appear automatically.In Outlook 2016, go to the File tab, and click Tools > Clean up old items.How to archive in Outlook manually (all or selected folders) And this tutorial will teach you how to archive emails and other items in different versions automatically or manually. It is available in all versions of Outlook 365, Outlook 2019, Outlook 2016, Outlook 2013, Outlook 2010 and earlier. That's where the Outlook Archive feature comes in.![]() Contacts are never auto-archived in any Outlook version. If you want to back up your archived items, you will have to make a copy of your archive.pst file and store it in a safe location, e.g. An archive file is not the same as Outlook backup. Exporting copies the original items to the export file, but does not remove them from the current folder, nor from the main. Archiving is not the same as exporting. Pst file into an archive.pst file, it is displayed in the Outlook Archive folder, and is no longer available in the original folder. To review and probably change the archive options, click AutoArchive Settings….Or, you can click No to close the prompt, and configure auto archiving later at the time most convenient to you by performing the following steps. How to auto archive Outlook 2019 - 2010Since Outlook 2010, Auto Archive is not enabled by default, though Microsoft Outlook will periodically remind you to do so:To start archiving immediately, click Yes. The detailed steps for different Outlook versions follow below. If you have an Outlook Exchange account with an online archive mailbox, archiving in Outlook is disabled.How to archive emails in Outlook automaticallyThe Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular interval, or to delete old items without archiving. Sent Items and Deleted Items folders (older than 2 months)For other folders, such as Inbox, Drafts, Notes and others, you can turn on the AutoArchive feature in this way: Calendar, task and journal items (older than 6 months) How to auto archive Outlook 2007In Outlook 2007, auto archiving is turned on by default for the following folders: If you cannot find archived emails in your Outlook, please see How to display Outlook archive folder. The AutoArchive dialog window opens, and you will notice that everything is grayed out… but only until you check the Run AutoArchive every N days Once this box is checked, you can configure other options to your liking, and click OK.The screenshot below shows the default settings, and the detailed info about each option can be found here.When archiving is in progress, the status information is displayed in the status bar.As soon as the archive process is completed, the Archives folder will appear in your Outlook automatically, provided you selected the option Show archive folder in the folder list. Please keep in mind that archiving many items at a time may slow your computer's performance. Specify how often you want AutoArchive to run. Run AutoArchive every N days. Outlook Auto Archive settings and optionsAs you already know, in Outlook 2010 and later, Auto Archive settings can be accessed via File > Options > Advanced > AutoArchive Settings… The detailed information about each option will help you take the process under your full control. In the Options dialog window, go to the Other tab, and click the AutoArchive… button.And then, configure the AutoArchive settings as explained below. ![]() Show archive folder in folder list. If unchecked, Outlook will use the default AutoArchive settings. Select this option if you want to configure your own auto-archive settings. Archive or delete old items. By default, Outlook stores the archive.pst file in one of these locations. When this option is selected, Outlook automatically moves old emails and other items to the archive.pst file instead of deleting them (selecting this radio button clears the selection of Permanently delete items). You can configure the period in days, weeks, or months - a minimum of 1 day up to a maximum of 60 months. Specify the aging period after which your Outlook items should be archived. Clean out items older than. If unselected, you will still be able to open your Outlook archive folder manually. Apply these settings to all folders now. This will delete old items permanently as soon as they reach the end of the aging period, no archive copy will be created. Permanently delete items. Pst, click the Browse button. Hp officejet pro 7740 drivers for macEmails - the received date or the date when you last changed and saved the message (edited, exported, copied, and so on). Inbox, Drafts, Calendar, Tasks, Notes, Journal - 6 monthsThe default periods can be changed for each folder individually using the Mailbox Cleanup option.Outlook determines the age of a particular item based on the following information: Instead, configure the archiving settings for each folder manually.Default aging periods used by Outlook Auto ArchiveThe default aging periods in all Outlook versions are as follows: If you want to apply other settings for one or more folders, do not click this button. Right click on the folder, and then click Properties… in the context menu. How to exclude a specific folder from Auto Archive or apply different settingsTo prevent Outlook Auto Archive from running on a certain folder, or set a different schedule and options for that folder, perform the following steps. Notes and journal entries - the date when an item was created or last modified.If you want to archive items by received / completed date, please use these guidelines: How to archive emails by received date. Open tasks (tasks that are not marked complete) are not auto archived. Tasks - the completion date or the last modification date, whichever is later. Recurring items are not auto archived. To exclude the folder from auto archiving, select the Do not archive items in this folder radio box.
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